Advanced Panther Mail Settings	Printer Friendly
Computing Services Information Document	Apple/Mac OS

General Information

This web page contains information on configuring some of the advanced features of the Panther Mail (Mac OS X v10.3.x) email program.
The primary instructions for configuring Panther Mail are available here.
Please note that the information in this document is for Apple Mail for Panther (Mac OS X v10.3.x) ONLY. If you are using a different version of Mac OS X, please go to the appropriate advanced pages for your system and version of Apple Mail:

• Jaguar (Mac OS X v10.2.x)
• Tiger (Mac OS X v10.4.x)

...or return to the main email web page found here.

Deleted Messages

The main Panther Mail instructions discuss Mail's defaults for handling deleted messages. Two other popular options are having deleted messages marked as such and left in your Inbox, or, having deleted messages moved to a specific folder of your choosing.

1. To have deleted messages marked, but left in your Inbox:
   1. Go to the "Mail" menu and select "Preferences..."
   2. Click the Accounts icon.
   3. Select the "Rutgers-Camden" (or similar) account.
   4. Click the Special Mailboxes tab.
   5. Set the "Permanently erase deleted messages when:" pop-up menu to Never.
   6. Uncheck the Store deleted messages on the server box.
   7. Uncheck the Move deleted messages on to the Trash mailbox box.

Here's a sample screenshot:

8. Click the Advanced tab.
9. Uncheck the Compact mailboxes automatically box.

Here's a sample screenshot:

10. Click the OK button.
11. Close the "Accounts" window.
12. Now, when you delete a message, it will simply be displayed in a lighter, gray font (i.e., deleted).
    NOTE: If your deleted messages seem to disappear, make sure to select "Show Deleted Messages" from the "View" menu (if only "Hide Deleted Messages" is available, then deleted messages should already be showing).

NOTE: You may see a "Deleted Messages" folder in your list now. This is the folder that was created by Mail's default handling of deleted messages. If you have no need for it, you can select it and choose "Delete..." from the "Mailbox" menu.

Here's a sample screenshot:


NOTE: You should be sure to regularly use the "Erase Deleted Messages" option via the "Mailbox" menu to purge deleted messages. You should repeat this for each of your folders.

2. To have deleted messages moved to a folder of your choosing:
   1. First, create or identify a folder for storing deleted messages. To create a new folder, hold the "ctrl" key and click (or right-click, if your mouse supports this) on your "In" icon or similar folder and select "New Mailbox..." from the menu. You can release the "ctrl" key when finished.
      NOTE: When prompted, be sure to select the appropriate location ("Rutgers-Camden" or similar is on the server and "On My Mac" would be local to your system) in the pop-up menu and then give the folder an appropriate name.
   Here's a sample screenshot:
   
   2. Go to the "Mail" menu and select "Preferences..."
   3. Click the Accounts icon.
   4. Select the "Rutgers-Camden" or similar account and click the Edit button.
   5. Click the Special Mailboxes tab.
   6. Check the Move deleted messages on to the Trash mailbox box.
   7. Check the Store deleted messages on the server box.
   8. Set the "Permanently erase deleted messages when:" pop-up menu as desired.
   9. Click the OK button.
   10. Close the "Accounts" window.
   11. Expand your Inbox to show your other folders, including the folder you wish to use as a folder for deleted messages.
   12. Hold the "ctrl" key and click (or right-click, if your mouse supports this) on the desired trash folder, and in the "Account Settings" submenu, select the Use this mailbox for Trash option. You can release the "ctrl" key when finished.
   13. The chosen folder will disappear from the folder list.
   14. A "Trash" folder (similar icon to the Mac OS X Trash icon in the Dock) will appear.
   15. This Trash folder will store any deleted messages.
   16. You should now use the "Erase Deleted Messages" option in the "Mailbox" menu to empty your Trash folder(s) as desired/needed.

Sent Mail and Drafts

The main Panther Mail instructions discuss using Mail's defaults for copies of sent or draft/saved mail. The "Sent" and "Drafts" (and "Trash" and "Junk") folders, are called special folders. It is possible to store sent and draft/saved emails on the server. In fact, Mail allows you to choose any folder to represent a special folder (aside from the Inbox).

1. First, create or identify a folder for storing sent messages. To create a new folder, hold the "ctrl" key and click (or right-click, if your mouse supports this) on your "In" icon or similar folder and select "New Mailbox..." from the menu. You can release the "ctrl" key when finished.
   NOTE: When prompted, be sure to select the appropriate location ("Rutgers-Camden" or similar is on the server and "On My Mac" would be local to your system) in the pop-up menu and then give the folder an appropriate name.
2. Go to the "Mail" menu and select "Preferences..."
3. Click the Accounts icon.
4. Select the "Rutgers-Camden" or similar account and click the Edit button.
5. Click the Special Mailboxes tab.
6. Check the Store sent messages on the server box, if you would like to use a server folder as your "Sent" folder (uncheck this box to store these messages locally).
7. Click the OK button.
8. Close the "Accounts" window.
9. Expand your Inbox to show your other folders, including the folder you wish to use as a folder for sent messages.
10. Hold the "ctrl" key and click (or right-click, if your mouse supports this) on the desired folder, and in the "Account Settings" submenu, select the Use this mailbox for Sent option. You can release the "ctrl" key when finished.
11. The chosen folder will disappear from the folder list, but be represented by the Sent icon.
12. If desired, repeat steps 1 through 11 for saved (Drafts) messages as well.

Here's a sample screenshot with all of the special folders in use:

One benefit of using remote/server folders is the ability to see and access such folders/emails on other systems, including via Web Mail.

While you can prevent the saving of draft mail by never saving one when prompted, you cannot stop Mail from automatically saving a copy of every email sent (to any folder). If you do not wish to save sent mail, you will need to manually delete it and make sure that the trash is emptied and/or the folder (as per above) is purged regularly.

No matter what you decide, you should make a concentrated effort to organize your emails into folders and subfolders and keep the number of emails in your "Inbox" to a minimum.

Spam/Junk Mail Filtering

The campus uses spam filters for all incoming mail. More information on spam filtering and managing the spam filtering for your account can be found here.

Mail includes its own, built-in email filtering functionality, and is set to "Training" mode by default. In this mode, messages that are considered to be junk/spam by Mail will be marked with a gold/brown color, but left in your Inbox.
Here is a sample screenshot:

By switching to "Automatic" mode, Mail will move junk/spam messages to a folder called "Junk" (Mail will create this folder locally or on the server, depending on your special folder settings, above).

You can designate another folder to move junk/spam messages by following steps 1 through 11 in the "Sent Mail and Drafts" section, above (replacing sent/Sent with junk/Junk).

You can also choose to turn off Mail's junk/spam filtering by going to the "Mail" menu and selecting "Preferences..." and then clicking the "Junk Mail" icon. In the area below, uncheck the Enable Junk Mail filtering box.

No matter how you configure Mail's Junk options (unless you turn them off completely), Mail should learn to better handle junk/spam emails as you tell it what is and isn't junk/spam. To do this, select any message(s) to be marked or unmarked as junk/spam, then go to the "Message" menu, then the "Mark" submenu, and choose the "As Junk Mail" or "As Not Junk Mail" option, respectively.

Questions/Comments/Concerns

Additional information on configuring and using Mail beyond the above can be found by going to the "Help" menu in Mail.

If you have any difficulty with any of the above, please contact help@camden.rutgers.edu for more information.